Schedule Views
The whole week at a glance. Schedules build themselves from your rotation — 24/48, 48/96, day/night, or your own pattern — and open shifts stand out.
Scheduling software for EMS & Fire
Built for EMS agencies and fire departments — career, combination, or volunteer.
One system for the whole operation — scheduling, timekeeping, rig checks, payroll, hiring, and training.
- Built only for EMS & Fire
- Handles 24/7 rotations
- Works on any phone
- Updates the moment things change
- Your data is never shared
- Follows your policies
How it works
One system from hiring to payroll
Stop juggling tools that don't talk to each other. My Shift Bid carries each step, start to finish.
- 1
Hire
Post your openings online. Applications come in organized — review, interview, and hire without the paper pile.
- 2
Train
Assign courses to new hires and current staff. Finish a required course and the matching card renews automatically.
- 3
Schedule
Set up your rotation once and the schedule builds itself. Open shifts stand out, so you catch gaps early.
- 4
Trade
Crews swap shifts and pick up coverage from their phones. Approvals take one tap, and nobody gets double-booked.
- 5
Track
Crews clock in at the station. Late and missed punches get flagged, and points follow your attendance policy.
- 6
Pay
Hours come out sorted — regular, overtime, holiday, PTO, sick — ready for ADP, Paychex, QuickBooks, and more.
- 7
Operate
Daily rig checks, tamper seals, equipment tracking, and department files, all in the same place.
Features
Everything your agency needs
Start with scheduling and add more when you're ready — one login for all of it.
Open Shifts & Bidding
Post an open shift and qualified crews bid on it from their phones. You choose what gets approved automatically and what waits for a supervisor.
Swaps & Coverage
Members trade shifts or cover for each other with a tracked request. Both schedules update together, so nobody gets double-booked.
AI Shift Assistant
Point it at a week with holes in it. It weighs pending swaps, bids, and availability, then proposes a fill for every gap — you review each suggestion and approve with one click.
Master Shift Bid
Your annual shift bid, run online. Members pick in order, each on a timer, and everyone watches the schedule fill in live.
Timeclock
Clock in on approved station devices — not from the couch. Punches line up with scheduled shifts on their own.
Attendance & Points
Late, missed, and absent events get flagged and scored by your point system. You see patterns early, not at review time.
Payroll Export
Hours export sorted into regular, overtime, holiday, PTO, and sick — for ADP, Paychex, QuickBooks, Genesis PPG, or a spreadsheet.
Banks & Accruals
PTO, sick, and vacation banks that accrue on their own. Every change is recorded, so balances always add up.
Credentials
Every card and cert in one place, with warnings before anything expires. Unqualified members stand out on the schedule in red.
Forms & Reports
Build your own forms and checklists — no programmer needed. Assign them at clock-in and see who's late or missing at a glance.
Visual Inspection
Rig checks on a phone. Tap a cabinet on screen — it opens and shows the checklist for exactly what belongs inside.
Assets
Know where every radio, monitor, and tablet was last seen. Rig checks record equipment sightings automatically.
Seals
Numbered tamper seals for narc boxes and supply cabinets. Enter the seal number to confirm nothing was touched.
Documents
One home for SOPs, protocols, and files. You control who sees each folder, and every upload is checked for viruses.
Messaging & Notifications
Reach people where they'll actually see it — in the app, by email, text, or phone call — and know who got the message.
Applicant Tracking
Take applications online and move candidates through your hiring steps. Hire someone and their account is ready on day one.
Learning Management
Assign videos, courses, and quizzes with due dates. Finishing a recert course renews the matching card automatically.
Rules Engine
Rest between shifts, hour limits, bid order, point values — you set all of it. When policy changes, you change a setting. Nothing is hard-coded.
What makes it different
Your policies, followed automatically
No two agencies run alike. Set your rest rules, hour limits, bid order, and point values once. My Shift Bid checks every bid, trade, and request against them — and clears the routine ones for you. You decide what still needs a supervisor's eyes.
- Rest and hour limits that match your policy
- You choose what's automatic and what needs approval
- Bid order by seniority, rank, or your own list
- Policy changed? Change a setting, not the software
New — AI Shift Assistant
Holes in the week? Ask the assistant.
Open a week with gaps and let the assistant work it out. It settles pending swaps first, then proposes a fill for every open shift — weighing who bid, who's available, seniority, overtime, and who's the only person able to cover the hard slot. Every suggestion is checked against your agency's rules before you ever see it, and nothing touches the schedule until you approve it.
- Settles swaps and coverage first, then fills the gaps
- Only suggests people who actually bid or marked themselves available
- Checks every suggestion against your rest, hour, and certification rules
- You review on the schedule and approve — or remove any piece — with one click
The annual shift bid
Run your shift bid online, start to finish
The yearly bid usually means a packed room, a printed roster, and a long day. Run it live instead. Members pick in order from anywhere, each on their own timer, and everyone watches the board fill in as picks land. If something goes wrong, put the whole schedule back the way it was in one click.
- Bid order by seniority — or any order you set
- Each member picks on a timer, from any device
- Everyone sees picks land as they happen
- One click puts the old schedule back if you need it
Daily rig checks
Rig checks done right, in minutes
Open your rig on a phone and tap a cabinet. It swings open on screen and shows exactly what belongs inside. Check items off, flag anything expired, and seal it when you're done. Every rig gets its own layout, so the check always matches the truck.
- Tap a cabinet to see what belongs inside
- Expired supplies get flagged on the spot
- A matching layout for every rig in the fleet
- Numbered seals confirm a cabinet stayed shut
Timekeeping & attendance
Punches you can trust, hours that add up
Crews clock in on devices you approve — at the station, not from home. Each punch lines up with the scheduled shift on its own. Late or missed punches get flagged and scored under your attendance policy, and PTO and sick banks stay current without spreadsheets.
- Clock in only from devices you approve
- Punches match the schedule automatically
- Late and missed punches flagged for review
- Attendance points that follow your policy
Hiring & training
From application to first shift in one flow
Post the job and take applications online. Move candidates through interviews and offers, and when you hire, their account, certs, and first courses are set up in one step. When someone finishes a required course, the matching card renews on its own.
- Applications come in online and organized
- Move candidates through stages with a drag
- New-hire accounts and certs ready on day one
- Finishing a course renews the matching card
Security & trust
Your data, protected
Built for agencies that answer to the public — privacy and accountability come standard.
A private database for your agency
Your data lives in its own database. It is never mixed with another agency's.
Protected sign-ins
Strong password protection, plus extra sign-in verification for administrators.
Every upload is scanned
Files are checked for viruses before anyone can open them.
A record of every change
Every action is logged — who did it and when — so audits are simple.
You control who sees what
Permissions by role and group, down to a single folder or form.
Nothing to install
Works on phones, tablets, and station computers — and it's built to be readable and usable for everyone.
Always current
Schedules and boards update on every screen the moment something changes.
Set up around your agency
Your rules, your banks, your point system, your branding — we set it up with you.
One
Login for scheduling, timekeeping, forms, hiring, and training
24/7
Built for round-the-clock rotations and long shifts
5
Payroll exports — ADP, Paychex, QuickBooks, Genesis PPG, or spreadsheet
0
Apps to install — it runs on any phone, tablet, or computer
Questions
Frequently asked questions
EMS agencies and fire departments — career, combination, or volunteer, from one station to many. Crews, supervisors, chiefs, and office staff all work in the same system, and each person sees only what their role allows.
Yes. The schedule, bidding, trades, time off, rig checks, and training all work on any phone, tablet, or computer. There is nothing to install — it runs in the web browser your crews already have.
Yes. Set up 24/48, 48/96, day/night, part-time, or your own custom pattern once, and the schedule builds itself from there. Split shifts, long shifts, and mid-shift changes are all supported.
Yes. Your agency's data lives in its own private database and is never mixed with another agency's. Connections are encrypted, every upload is scanned for viruses, administrators can add extra sign-in verification, and every change is logged with who made it and when.
Switching is setup, not a software project. We build your rotations, rules, point system, banks, and credential list with you, to match how you run today. If a policy changes later, you adjust a setting yourself — no calls to support, no waiting.
Plans start at $500 a month for agencies up to 50 users, and every plan includes the whole platform — no per-feature fees. Pay yearly and you get two months free. See the full pricing for every tier, or get a demo and we'll help you pick.
See it with your own schedule
Bring your current schedule to the demo. We'll build your rotation in My Shift Bid and show you how bidding, trades, and rig checks would work for your crews. Tell us a little about your agency and we'll reach out.